Privacy Notice
Effective May 27, 2026
1. Who we are
NotaryRate is operated by Shaneika Imani Berryman ("we", "us"). We are the data controller for the personal data we collect through the Service.
2. Data we collect and why
| Category | Purpose | Legal basis |
|---|---|---|
| Account data (name, email, password hash) | Create and secure your account | Contract performance |
| Profile data (business name, phone, default state, commission info, logo) | Personalize quotes and exports | Contract performance |
| Quote and client data you enter | Provide the quoting service | Contract performance |
| Aggregated, de-identified pricing signals | Compute market price bands | Legitimate interest |
| Usage and device data (IP, browser, log events) | Security, fraud prevention, service improvement | Legitimate interest |
| Support messages | Respond to your inquiries | Legitimate interest |
Payment details (card number, billing address) are collected and stored directly by our payment provider — we never see or store your full card number.
3. Who we share data with
- Service providers / subprocessors — hosting, database, analytics, authentication, and email infrastructure providers acting on our instructions.
- Stripe — our payment processor. Stripe handles card processing, subscription billing, tax calculation, invoicing, and refunds, and receives the personal data necessary to do so.
- Professional advisers — legal and accounting, where needed.
- Authorities — where required by law.
We do not sell your personal data.
4. Retention
We keep account, profile, quote, and client data for as long as your account is active. After account closure, we delete or anonymize this data within 90 days, except where we are required to retain it (e.g. tax records).
5. Your rights
Depending on where you live, you may have the right to access, correct, delete, export, or restrict processing of your personal data, and to object to processing or withdraw consent. To exercise these rights, contact us via the support details on our website. We respond within 30 days. If you're in the UK/EEA, you also have the right to complain to your local supervisory authority.
6. Security
We use appropriate technical and organisational measures including encryption in transit, access controls, and row-level security on user data. No system is perfectly secure; please use a strong, unique password.
7. International transfers
Our service providers may process data in the United States, the EEA, and other regions. Where data leaves your jurisdiction, we rely on appropriate safeguards (e.g. Standard Contractual Clauses, adequacy decisions).
8. Cookies
We use cookies and similar technologies that are essential for the Service (authentication, security). We do not currently use third-party advertising cookies. If that changes, we will update this notice and request consent where required.
9. Changes
We may update this notice. Material changes will be communicated by email or in-app notice.
10. Contact
Privacy questions? Contact us via the support details on our website.